The oil and gas industry incorporates global supply chains, remote workers, and diverse project stakeholders who rely on real-time access to accurate information and compliance with regulatory and safety requirements. Without an effective document management solution, owners face productivity losses and safety threats & incur unnecessary overhead loses. Complex needs like this requires a smart solution and that is where Document Control in Oil & Gas plays a vital role.
Oil and Gas Document Control Involves the systematic control of records from their creation or receipt through their processing, distribution, organization, storage, and retrieval to their ultimate disposition. These records could be contracts, permits, operational data, safety documents, or environmental impact assessments, among others.
Effective Document Control & Information Management in the oil and gas industry is essential for several reasons such as:
• Regulatory Compliance: Your sector is heavily regulated. Failure to comply with laws and regulations can lead to severe penalties and damage to your company’s reputation.
• Operational Efficiency: Proper records management ensures that your colleagues can quickly find, and use needed records, enhancing efficiency and productivity.
• Risk Management: It helps identify, assess, and manage potential risks, including those related to legal liabilities, business continuity, and information security.
Best practices for effective Document Control in your oil and gas company:
- Develop a records management policy.
- 2. Implement a classification system.
- Use a centralized storage system.
- Regular audits and training
- Plan for disaster recovery
- Securely dispose of records.
At Amune Consult, we have specialist available to handle your oil & Gas document control needs over the lifecycle of projects from initiation to As built Documentation, Handover and Closeout. We are also ready to take care of your internal organizational integrated management system needs.